Privacy Policy

This statement explains how the Society protects its member’s personal information

The Grayling Society may hold personal information including but not limited to member's name, address, telephone numbers, date of birth and email address. This information will only be used for administrative purposes and never divulged to third parties without the consent of members except in the following circumstances:

Disclosing Your Information

We will not disclose your personal information to any person or organisation outside of the Society other than in the following circumstances:

To process membership applications and renewals
To provide you with services such as publications and merchandise.
Where we are legally required by law to disclose your personal information.
To further fraud protection and reduce the risk of fraud.

Any electronic device that can access or store members data must be protected by a strong password or biometric means. Documents containing members personal details
held on electronic devices must also be password protected.

Printed documents containing members’ personal information must not be retained, and destroyed in a manner that prevents them being read or copied.

When group emailing members from a personal device, addressees must be blind copied (bcc) to protect the email addresses of recipients.

Use of Email Tracking Pixels

All emails sent by the system contain a tracking pixel. This is used to track whether each email has been opened by the recipient, and when. This information can be viewed by those users of the system with permission to view email delivery reports. We do not display any information regarding the location of the recipient. Note that the tracking pixel is only activated if the recipient chooses to download images into their email client.

Data Processor

We, The Grayling Society, make use of the myClubhouse software supplied by Simmetrics Ltd to process personal data we include on our myClubhouse website in accordance with our privacy policy set out above. Simmetrics Ltd processes your personal data on our behalf and they can only do so in accordance with our written instructions. You can find the details of our data processor’s privacy policy here: http://www.myclubhouse.co.uk/Home/PrivacyPolicy.

Use this form to send an email to another member. You may only send to one member at a time. Your registered email address will be passed on to this member but you may also include alternative contact details.

Note: Emails sent via the website are not entirely private. A copy of every email is held on the database and this can be accessed by certain society administrators using the Sent Emails page.

From

Alternative contact email

Another email address which the recipient can use to contact you.

Alternative contact details

Other contact details which the recipient can use to contact you e.g. phone number.

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Message

Copy this message to my email address

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Requested Membership Subscriptions

One or more of the requested Membership applications require approval. You will be emailed if your request has been approved and, at that point, you will be able to view and accept or reject the membership offer and proceed with payment. will be emailed once the request has been approved and, at that point, they will be able to view and accept or reject the membership offer and proceed with payment.

Subscriptions have been automatically approved and have been added to your basket. Please now proceed there to make payment.

Pay for Subscriptions

Reference	Name	Category	Costs
			Joining Fee Cost /	View Manage

Group Subscriptions

- :

You have requested one or more group membership subscriptions. You should now use the register buttons below to add additional members into the available slots.

No.	Membership
	One of:

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Privacy Policy

Disclosing Your Information

Use of Email Tracking Pixels

Data Processor

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Privacy Policy

Disclosing Your Information

Use of Email Tracking Pixels

Data Processor

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